Privacy and Cookies Policy

Last updated on April 24th, 2022

Thank you for visiting the Maths in Health website (the “Website”) which is operated by Maths in Health B.V. and Maths in Health Inc. (“MiH”, “we”, “us”, and “our”). We recognize the importance of and are committed to respecting and protecting your privacy.

This Privacy and Cookies Policy is an overview of how MiH process information about individuals. It applies to information collection and use including while you are visiting and using the Website, and received when we are contacted by email, letter, or other means. Please read this Privacy and Cookies Policy carefully in order to understand our views and practices regarding your personal data and how we will treat it.

From time to time, we evaluate our privacy policies and procedures to implement improvements and refinements. Material changes to this Privacy and Cookies Policy will be accompanied by a notification on this Website.

PERSONAL DATA WE MAY COLLECT ABOUT YOU
We may collect and process your personal data through the Website when you: (i) contact us using the Contact Us form; (ii) email us using the available links; (iii) submit any personal data submitted through the About Us Section; (iv) submit a grant request. We may also collect and process your personal data when you contact us directly or indirectly by email, letter, or other means.
We collect and process personal data that you provide to us, such as when you fill out forms on the Website, only if needed and appropriate. The information may include, for example, your name and contact details (e-mail address, telephone number, mailing address etc.); business information, employment history, education history, qualifications, occupation and areas of specialization.

We also collect personal data with reports of a possible adverse event associated with any of our clients’ products (meaning and including medicinal products, medical devices and nutritional supplements). Although we generally avoid collecting special categories of personal information, in the instance of an adverse event report, we may need to collect certain personal data, such as your gender, date of birth and information about your health. Please consult our Pharmacovigilance Data Privacy Policy for additional information on how we process adverse event-related information.

In addition, we automatically collect basic technical information from all visitors to the Website through our automatic data collection tools, which may include cookies and other commonly used technologies (e.g. web beacons). Presently, this is very limited. Please see the Section on COOKIES below for further information.

HOW WE USE YOUR PERSONAL DATA
We may need to collect personal data for the performance of any current or prospective contractual relationship with you and where necessary for us to provide you with the requested services/information for the following purposes: (i) to contact you and respond to your requests and enquiries, encompassing collecting and responding to adverse events and product complaint reports; (ii) to process your requests including when you apply for a job or provide information regarding upcoming events and press releases or for collaboration and research purposes; (iii) for business administration, including statistical analysis; (iii) to personalise your visit to the Website and to assist you while you use the Website; (iv) to improve the Website by helping us understand who uses the Website; (v) to provide important notices and updates, such as changes to our terms and policies, security alerts and administrative messages; and (vi) for fraud prevention and detection and investigations against illegal activities; and (vii) to comply with applicable laws, regulations or codes of practice or demands or requests made by regulators, governments, courts and law enforcement authorities.

We will only collect personal data about you that is necessary for one or more of our legitimate business purposes or is required by law. Please note that, if you do not provide personal data, we may not be able to provide services or information to you or enter commercial engagements with you.

SHARING YOUR PERSONAL DATA
We may at times share your personal information with others and transfer it internationally. For example, we may share your personal data with trusted third parties, including, but not limited to: companies that provide us with technical support, data analytics, and hosting of the Website; our professional advisors, auditors, and business partners; companies engaged to market; companies that assist with our personnel recruitment; and other third parties providing data processing services in support of our business operations.

Our affiliates (located in Chicago, Illinois, US) and remote working employees may in certain cases have access to personal data that you provide us, including through or in connection with this Website for the purposes set out in this Privacy and Cookies Policy.

Additionally, we may share your personal data as required or permitted by law to comply with a subpoena or similar legal process or government request.
We may also transfer your personal data to a third party that acquires all or part of our assets or shares, or that succeeds us in carrying on all or a part of our business, whether by merger, acquisition, reorganisation or otherwise.

Please note that the servers used in the operation of the Website automatically identify a computer by its IP address. If we, in good faith, believe that disclosure is legally required or otherwise necessary to protect our rights and property, or the rights, property or safety of others, or determine that you have or are attempting to misuse or harm the Website, we may investigate and cooperate with appropriate law enforcement agencies to protect our rights or property.

DATA TRANSFERS
Personal data collected from you, including via this Website, may be transferred to countries located outside the European Economic Area (“EEA”) which do not provide a similar or as protective a level of protection to that provided by countries in the EEA and Switzerland. We will implement appropriate measures, in accordance with applicable data protection and privacy laws, to ensure that your personal data remains protected and secure when transferred outside of your home country.

If you are from the People’s Republic of China, when you provide your personal data by way of using the Website, you acknowledge that you knowingly transfer your own personal data across the border, where the data protection under relevant Chinese laws will not apply, but instead we will give you protection in accordance with this Privacy and Cookies Policy.

YOUR RIGHTS
Individuals in Europe have certain data subject rights which may be subject to limitations and/or restrictions. These rights may include the right to: (i) request access to and rectification or erasure of their personal data; (ii) obtain restriction of processing or to object to processing of their personal data; and (iii) the right to data portability. If you wish to exercise one of the above-mentioned rights, please send us your request via email to: privacy@mathsinhealth.com. Individuals in Europe may also have the right to lodge a complaint about the processing of their personal data with their local data protection authority.

SECURITY
The security of your personal data is important to us. We take appropriate steps, consistent with generally accepted industry standards, including technical, administrative, and physical safeguards to protect the personal data submitted to us from loss, misuse and unauthorized access, disclosure, alteration and destruction. Regardless of the security measures in place, however, no transmission over the Internet is entirely secure. Accordingly, you should always use caution when transmitting personal data over the Internet. Please note that any transmission is at your own risk.

RETENTION PERIOD
We will keep your personal data for the period required by law and where necessary for a legal or regulatory action involving MiH. Otherwise, we will store your personal data for as long as required for the purposes for which they were collected and in accordance with our internal data retention and storage procedures, which may change from time to time.

COOKIES
“Cookies” are a technology that allow websites to recognize and respond to you as an individual. They are used to help users navigate websites efficiently as well as to provide information to the owner of the website. To find out more about cookies generally, including how to manage, block and delete them, please visit www.allaboutcookies.org.

When you visit our Website, we may use a “cookie” or other similar tracking technology to improve your experience. The cookies we place may also collect information about your Internet Protocol (“IP”) address, or click stream data within our Website (i.e. the actions taken in connection with the Website). This information helps us improve the functionality of the Website.